1

Confirmation of booking is subject to availability of the rooms in the center. Priority will be given to programs and activities of the HKUST Business School.

2

Advance booking should be made prior to the commencement of the event. Bookings should be confirmed at least four weeks prior to the commencement date of the event. The center reserves the right to release any space that has been tentatively blocked but has not been confirmed within four weeks prior to the commencement date of the event.

3

The tenant will receive the Room Booking Confirmation form from the center upon confirmation of the booking. The tenant is required to return the duplicate copy with a non-refundable deposit representing 50% of total rental fee three weeks prior to the commencement date of the event. The balance shall be payable no later than 20 days from the date of invoice.

4

For all tentative bookings, the normal confirmation deadline is at least four weeks prior to the commencement date of the event. However, should the situation arise when another party is ready to confirm the booking right away, the first party who blocked the space will be notified of the situation and given a courtesy 48 hours to confirm the booking with a signed Room Booking Confirmation duplicate copy with a non-refundable deposit representing 50% of total rental fee. However, within four weeks of the event date, the center reserves the right to release a tentative booking without notice.

5

Subletting the venue and facilities by the tenant to third party is not allowed.

6

The Center will be closed when typhoon signal no.8 or above / Black Rainstorm Warning is in force.

7

In the event that a booking has to be cancelled or suspended due to typhoon or rainstorm warning, please contact us for alternative arrangement. However, the re-arranged date and time will be dependent on the availability of the rooms. Payment made will not be refunded for re-scheduling that cannot be arranged due to the tenant’s own arrangements.

8

Cancellation of booking: The tenant shall give notice to the center on any booking cancellation. If the notice is given more than five working days in advance prior to commencement, the 50% deposit paid shall be forfeited and the center will not impose further charge to the tenant. The tenant shall be liable for any food and beverage and other pre-paid charges should the center has already paid for those items. If the notice is given less than five working days prior to commencement, the rental shall be payable in full.

9

White board, microphone system, notebook computer, wireless internet access and LCD projector are available. They are included in the basic room charge.

10

It shall be the responsibility of the tenant to use the rented premises and equipment in a careful and proper manner. Organization / Department hiring our facilities is liable for any accident, injury, loss or damage which may occur during the rented period, letter of Indemnity has to be signed prior the event date.

11

About catering: We strongly encourage you to use our catering service to eliminate potential problems/hiccups. Please note that for catering not arranged by us, you are:

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not allowed to use any of the catering equipments or cooking utensils inside the center

12

All additional charges incurred should be settled immediately after the use of the facilities.

13

Smoking is strictly prohibited in the building.

14

No eating or drinking insider classrooms is allowed.

In case of disputes, HKUST Business School reserves the right to arbitrage the final decision.